Employer accreditation: get ready for documentation audits

Employer accreditation: get ready for documentation audits

Employer Accreditation Documentation Audits

Employer accreditation: get ready for documentation audits

The Accredited Employer Work Visa is invaluable for NZ employers that have been grappling with on-going skills shortages. Under the employer-led framework, organisations must first gain accredited employer status from Immigration New Zealand. The intention being that only reputable employers that can demonstrate financial stability and that have good workplace practices and process can hire migrant workers.

Employer accreditation: documentation audits have been announced

Thus far, the employer accreditation application process has been declaration based; organisations were not required to supply supporting documentation. However, the Ministry of Business, Innovation and Employment (MBIE) has recently announced it will be undertaking post-accreditation documentation audits to verify employers’ compliance with the accreditation requirements.

What will an accreditation documentation audit look for?

The purpose of the documentation audit is to ensure employers are financially sustainable; provide settlement information and support to migrant workers; ensure that migrant workers complete the online modules from Employment New Zealand in time; and have professional and legally sound HR processes, procedures, and documentation in place.

What are the likely consequences for employers who don’t have adequate documentation?

Accreditation suspension may occur if an organisation is unable to furnish the required documentation during an audit’s investigation process. Such a situation would be disruptive, and cause instability for both employers and migrant workers.

It is strongly advices that you proactively gather all the essential documentation now, should an audit occur. That will help to circumvent any potential disruptions to your business operations.

ConsultingHQ can assist you with employer accreditation documentation

ConsultingHQ has years of experience in creating supporting HR documentation that complies with both Immigration New Zealand rules, as well as NZ employment law and business standards.

ConsultingHQ can also work with our in-house immigration advisers, VisaAide, who are able to submit your documentation on your behalf.

Contact us for help with your HR and accreditation documentation.

Contact us to find out how we can help your business.

Are you drowning In HR documentation?

Are you drowning In HR documentation?

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Are you drowning in HR documentation? Here’s your solution…

Contents
  • How do you even keep track of so many HR documents?
  • Here’s your solution: EMS Hub – HR software that puts you back in control

As a business grows in size, it also grows in complexity. That means more staff, more admin, more documentation – and more HR headaches.

Just think – for every employee, you need to keep track of:

  1. Employment agreements and offer letters.
  2. Emergency contact details.
  3. Pre-employment documentation, such as DISC profiles, psychometric testing, ACC screening, drug and alcohol screening.
  4. COVID-19 records.
  5. Induction documentation relevant to each role.
  6. Any temporary or permanent variations to hours or pay.
  7. Performance review and remuneration review information.
  8. Leave requests.
  9. Absenteeism issues, disciplinary issues, and other challenges with employee conduct.
  10. 90-day trial check-ins.
  11. Training records, training plans, and when any certification expires.
  12. Exit interview information.

That’s dozens and dozens of documents – for each and every employee. And they all need to be perfectly filed so they’re accessible at a moment’s notice.

How do you even keep track of so many HR documents?

Not only are there vast numbers of documents to manage, but they all need to be stored securely as they contain sensitive personal information.

Manually filing all these documents, or keeping track of information in spreadsheets, no longer cuts it when your business reaches a certain size.

What’s more, it’s not practical to rely on one person’s knowledge to be able to access these documents. What happens if your HR manager is away, and there’s an emergency?

There are additional challenges if your organisation is spread across multiple sites, or you have staff working remotely.

Here’s your solution: EMS Hub – HR software that puts you back in control

EMS Hub is HR software that’s been designed by our team of HR professionals at ConsultingHQ. We’ve been working first hand with SME businesses for over 25 years, and understand the challenges you’re up against. EMS Hub software stands for Employee Management Solutions. It’s designed for SME business owners, as well as HR professionals, to put hours back in your day and automate key processes. As well as saving a huge amount of admin time and hassle, there are also tools to boost employee engagement and productivity.

And because EMS Hub is cloud based, it’s accessible from wherever you are. It’s secure – and even has powerful reporting features built in, to give you insights like never before. Find out more about EMS Hub.

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Next step: book a live demo of EMS Hub

Curious to find out more about EMS Hub? Wondering what it could do for your organisation? Arrange a live demo with Tanya at ConsultingHQ.

Contact us to find out how we can help your business.