HR process compliance is a key employment concern
Regulatory compliance with the Employment Relations Act & with New Zealand Employment Law is a key factor in risk management for employers. In the situation where an employee wins an employment grievance case with the courts, employer compliance is almost always the reason.
Restrustructure & Redundancy
Employers have the right to restructure teams in response to changes in the business or a change in the trading environment.
In short, you must have a valid business-based reason to restructure, and you must have a plan in place for the business to do so.
You may not restructure to get rid of specific or problematic employees – there are other methods to manage performance-related issues.
Different processes should be followed when you are restructuring and just one role is disestablished versus the situation where a team must be downsized during a restructuring.
ConsultingHQ’s Consultants can help you with all situations around restructures, redundancy & performance management. As outside consultants, often it really helps remove some of the emotion from a restructuring situation.
If you need to restructure your team around changing business requirements (be that increasing or decreasing the team), or if you need help managing employee performance, contact us for an initial discussion & we can move forward from there.
Health & Safety in the workplace
Health & Safety is an area of focus for employers. As the business owner, you are responsible for the safety of your employees at all times in their work environment, including in the situation where they work remotely, which can be challenging for employers.
Workplace health & safety revolves around making sensible decisions in the workplace to manage risks and hazards. It also involves clear communication by yourself and your management team to all employees – and often can involve investment in training, signage, and monitoring processes.
All contractors coming on to your site must also be aware of and follow your Health & Safety processes & follow rules put in place by the business.
The single most important aspect is to have clear policies, which are made available to all people in your care & continually reinforced to enable a safe working environment.
Health & Safety is the most far reaching of all the areas of employment and can include issues like bullying and harassment & emotional safety as much as physical or chemical hazards, which could involve policies around use of internet and communications and other non-tangible areas of people management.
Employers must apply for Accreditation with Immigration NZ before considering applying for working visas for skilled workers.
Employer Accreditation is not new but has gone through several changes – and is now mandatory (from July 2022).
The process for applying for Accreditation is not onerous and can be streamlined. An initial audit of existing HR processes and documentation is undertaken, then often the development of required documentation may be required before the application can be progressed.
Bear in mind that the regulatory requirements can change from time to time, so having knowledge of the system is advantageous.
Our close connection with VisaAide NZ is invaluable in this regard. ConsultingHQ Consultants work closely with VisaAide’s Licenced Immigration Advisors to ensure you have the most up-to-date information – and that your application travels smoothly through the application process without undue delays due to revisions being required.
Compliant employment documentation, policies & procedures is an area of employer risk that is easily managed – if you have the correct support and processes in place.
The requirements for employment documents change regularly – leaving employers without adequate HR support processes in the situation of having to update documents, having multiple iterations of documents in place, and sometimes making costly procedural errors.
If you went in business with a view to getting tangled in documentation red tape – carry on with manual processes and updates, but if you would prefer to spend as much time as possible pursuing your business goals and having compliant processes your employees can get access to and in some part self-manage, please talk to us about ConsultingHQ’s EMS Hub – the up to date, compliant one source of HR truth for employment documentation, updates to documentation, and follow through to HR and employment processes.
Leave & Payroll
Correct management of all types of employee leave and payroll is an area of concern to many employers and an area that can be time-consuming for already busy employers.
The many types of leave all have different requirements around them, and now have been made more complex through the addition of Covid related absences from the workplace:
- Annual leave (and associated pay)
- Sick leave
- Parental leave (paid and unpaid)
- Bereavement leave
- Covid testing absence (Covid-19 short term absence payment)
- Covid isolation leave (Covid-19 leave support scheme)
- Unpaid leave (also known as leave without pay)